Did you actually make money on that job?
Materials walk off the shelf, nobody writes them down, and the job closes looking profitable — until tax time says otherwise. InTrack puts a scan-and-go checkout on your crew’s phones, so every dollar of material lands on the right job the moment it leaves the shop.
The leak isn’t one big mistake. It’s forty small ones a week.
Two five-gallon buckets of ProMar walk out at 7 a.m. — $290 nobody wrote down. There’s a job to get to. Multiply that by every crew, every morning, and your estimate and your actual live in two different worlds.
Run the napkin math: 3 crews × $25 of unlogged material a day is $19,500 a year that never lands on a bid. You’re not losing it all at once — that would get noticed. It leaks in fistfuls of fittings and fasteners, while someone burns an hour on a mid-day Home Depot run because nobody knew the shelf was empty.
You don’t fix that with more paperwork. You fix it by making the tracking faster than not tracking: scan, pick the job, done.
SOUND FAMILIAR?
- — Your inventory system is whoever remembers.
- — You find material receipts in the truck in November.
- — You bid the next job off the last job’s gut feel.
You can see if your estimates are accurate. You can.
Every scan books material cost to its job in real time. These are real screens from a live account: spend by job and by category as it happens — and when a crew burns supplies at 4.4× the median, it gets flagged while the job is still running, not at closeout.
Live, not month-end. Month one, you find out which crew is burning through PPE. Month three, you know which jobs never to bid again.
Three things, and they run themselves.
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01 /
Your crew scans materials out.
Open the app, scan the barcode, pick the job. Three seconds, done. Returns work the same flow in reverse, crediting the job.
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02 /
The job budget updates itself.
Material cost books to the job instantly — spend by job, by category, by crew. No month-end reconciliation, no guessing at closeout.
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03 /
The reorder list writes itself.
Reorder points flag low stock and roll it into a purchasing list grouped by supplier — so you restock before the 7 AM surprise, not after.
You’ve got three other options. Here’s what they cost.
The spreadsheet
Free, familiar, and accurate for about two weeks. Then one busy Friday nobody logs anything, and it quietly becomes fiction that everyone still trusts.
The big construction ERP
Does everything — after a six-month rollout, per-seat pricing, and training your crew will resent. Most shops use a tenth of it and pay for all of it.
Doing nothing
The default. It costs you shrinkage, unbilled materials, mid-day supply runs, and bids priced on gut feel — it just never shows up as a line item.
InTrack is the middle path: your crew scans, you see the money, and it’s running the same day you sign up.
One studio, a few sharp tools.
InTrack is the flagship. These carry their own weight too.
Collect
Recurring invoicing and payments that run themselves — with AI that chases your late payers so you don’t have to. From $25/month flat, no per-invoice fees.
Explore CollectBarcodeForge
Generate and print barcode labels straight from a Clover device to Brother QL label printers — WiFi, USB, or Bluetooth — or Avery sheets on any printer.
Explore BarcodeForgeRO Writer tools
Signature capture and payment tracking that bolt onto RO Writer without touching your payment processor — built for shops that refuse vendor lock-in.
See both toolsAnd when two of your systems should be talking but aren’t — custom integrations are the studio’s roots. How we work
Know your numbers by Friday.
Start the 14-day free trial — no card, no commitment. Import your catalog from a QuickBooks or Excel export, set your reorder points, and your crew is scanning the same day. Want a walkthrough first? Book a demo and we’ll set it up together.
$99/month flat — not per seat · Add your whole crew · Cancel any time