InTrack vs ShareMyToolbox for contractor crews
ShareMyToolbox is a tool-tracking app: which employee has the hammer drill, who they handed it to, and whether it came back. InTrack is a material app: what left the shelf, which job it went to, and what it cost. They solve different problems, and some shops run both.
Tools get returned. A case of caulk doesn’t.
ShareMyToolbox is built for contractors who lose tools and want a chain of custody. Crew members check tools in and out and hand them to each other from the app, and the office sees who has what. It’s a well-regarded tool in its category.
InTrack is built for contractors whose leak is consumables and materials — paint, wire, fittings, fasteners — the stuff that walks out in fistfuls, gets used up, and never lands on a bid. The crew scans it out to a job; the job’s budget updates; the shelf knows it needs reordering.
Custody of tools versus cost of materials.
Both put a check-out flow on a crew phone. What each one records, and what the office does with it, is where they part ways.
| ShareMyToolbox | InTrack | |
|---|---|---|
| Built for | Tool and equipment tracking: custody between crew members, who has what, and where it is. | Material checkout and job costing for trade contractors with a shop and crews. |
| Crew checkout | Crew members request tools and transfer them to each other from the app; the record follows the tool. | Crew sees only the Checkout screen: scan the material, pick the job, done. No costs, no settings, nothing to wander through. A Return mode puts unused stock back and credits the job. |
| Job costing | Tracks where tools are, not what a job consumed. It isn’t built for booking material cost to a job budget. | Every checkout books material cost to its job in real time. The dashboard shows live cost per job, active jobs, and spend by category — no month-end reconciliation. |
| Email-to-order | Not a feature we’re aware of. | A foreman emails what the crew needs in plain English. InTrack reads it, matches it to your catalog, and drops it into a deadline-sorted Pick List the office reviews with one tap. |
| Reorder | Built around durable assets that come back, so consumable reorder points aren’t the focus. | Set a reorder point per item. Low stock gets flagged and the purchasing list writes itself, grouped by distributor with cost and suggested quantity. |
| Pricing model | Priced per user. Reasonable when a handful of people carry the tools; check their current pricing page for the numbers. | $99, $249 or $499 per month, flat — not per seat. Starter covers up to 10 users and one location; Pro and Enterprise are unlimited users. We will never move you to per-seat pricing. |
| Trial | Check their site for current trial terms. | 14 days of the full Pro featureset, no card, with a 30-minute setup call included. |
ShareMyToolbox details reflect our general understanding of the product and can change — verify features and pricing on their own site before deciding.
When ShareMyToolbox is the better choice.
If the thing costing you money is tools — the $600 rotary hammer that’s on somebody’s truck and nobody knows whose — ShareMyToolbox is the right category and InTrack is not a substitute for it. Its custody model, where crew members hand tools to each other and the record follows, is exactly what a tool problem needs, and per-user pricing is fair when only a few people carry the tools. Plenty of shops run a tool tracker and a material system side by side.
When the money is leaking in consumables, not durables.
Tools get returned; materials get used. If your estimates keep coming in under what the job actually ate — and the receipts turn up in the truck in November — the problem is material, and a tool tracker can’t see it. InTrack counts what each job consumed, at cost, as it leaves the shelf, and puts every crew member on the system for one flat price.
Common questions.
Does ShareMyToolbox do job costing for materials?
It's a tool-tracking app, built around who has which tool and where it is. It isn't designed to book material cost to a job budget as consumables are used up, or to show a live cost per job. InTrack is built around exactly that.
Do I need both?
Maybe. If you lose tools and you lose material, they are two different problems and a tool tracker plus InTrack is a reasonable pairing. If materials are the bigger leak — and for most trade shops they are, because tools come back and consumables don't — start with InTrack and see what the first month of job costs tells you.
Why does per-user pricing matter for materials?
Because every crew member who takes something off the shelf has to be scanning, or the job cost is wrong. Per-user pricing quietly discourages putting the app on every phone. InTrack is flat monthly — $99 for up to 10 users, $249 for unlimited — and we will never move you to per-seat pricing.
Put InTrack on your crew’s phones.
Start your 14-day free trial — full Pro featureset, no card required. Every trial includes a 30-minute setup call with Rob: we import your catalog (CSV or Excel), print your labels, and run your first real checkout together, so your crew’s checking materials out to jobs the same day.
Plans from $99/month flat — not per seat, ever · Add your whole crew · Cancel any time
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