InTrack vs Sortly for contractor crews
Sortly is a good general-purpose inventory app, and plenty of shops use it to organize a parts room. InTrack is built for one narrower job: material leaves the shop on a crew phone and lands on the right job, at cost, the moment it’s scanned. Here’s where the two overlap and where they don’t.
Sortly answers “what do we have?” InTrack answers “what did the job cost?”
Sortly is built for any business that needs to know what’s on the shelf — retail, offices, warehouses, and yes, contractors organizing a storeroom. You build a photo-first catalog in folders, print labels, and keep counts. It’s a pleasant tool for that, and for a lot of businesses it’s all they need.
InTrack is built for trade contractors with a shop and crews in the field — the shops where the question isn’t just “what do we have” but “which job did it go to, and what did it cost.” The crew gets one screen with a scan button; the office gets a live budget per job.
Where the two overlap, and where they don’t.
Both keep a catalog with barcodes and on-hand counts. The differences are in what happens when material leaves the shelf.
| Sortly | InTrack | |
|---|---|---|
| Built for | General shelf inventory for any kind of business. Folders, photos, labels, counts. | Trade contractors with a shop and field crews. Material checkout and job costing. |
| Crew checkout | Users adjust quantities and move items in the same app your office uses, with permissions on the plans that include them. As far as we know there isn’t a separate crew-only checkout screen. | Crew sees only the Checkout screen: scan the material, pick the job, done. No costs, no settings, nothing to wander through. A Return mode puts unused stock back and credits the job. |
| Job costing | Not what it’s built around. You can group or tag items by project, but there’s no job budget that updates as items leave, and no live cost per job. | Every checkout books material cost to its job in real time. The dashboard shows live cost per job, active jobs, and spend by category — no month-end reconciliation. |
| Email-to-order | Not a feature we’re aware of. | A foreman emails what the crew needs in plain English. InTrack reads it, matches it to your catalog, and drops it into a deadline-sorted Pick List the office reviews with one tap. |
| Reorder | Low-stock alerts on the plans that include them. | Set a reorder point per item. Low stock gets flagged and the purchasing list writes itself, grouped by distributor with cost and suggested quantity. |
| Pricing model | A free tier, then paid plans limited by the number of entries and users. Growing past a limit means moving up a tier. Check their current pricing page for the numbers. | $99, $249 or $499 per month, flat — not per seat. Starter covers up to 10 users and one location; Pro and Enterprise are unlimited users. We will never move you to per-seat pricing. |
| Trial | A free plan and paid-plan trials; check their site for current terms. | 14 days of the full Pro featureset, no card, with a 30-minute setup call included. |
Sortly details reflect our general understanding of the product and can change — verify features and limits on Sortly’s own site before deciding.
When Sortly is the better choice.
If your problem is a messy storeroom and nobody needs to know what a job cost, Sortly is the simpler tool and, at small scale, the cheaper one. Its free and low tiers make sense for a one- or two-person shop, the photo-first catalog is genuinely pleasant to build, and it works fine for plenty of businesses that never send out a crew. If you’re not charging materials to jobs and don’t plan to, don’t pay for job costing you won’t use.
When crews take material and you need to know where it went.
The moment crews are pulling material off the shelf and you need to know which job it went to, a storeroom app stops answering the question. InTrack’s crew screen is deliberately simple — scan, job, done — so it actually gets used at 7 a.m. Costs book themselves, the reorder list builds itself, and the price doesn’t climb when you add the apprentice.
Common questions.
Does Sortly do job costing?
Not as a core function. Sortly is organized around folders, items and quantities. You can tag or group items by project, but it doesn't book material cost to a job budget as items leave, and it doesn't show a live cost per job. InTrack does that on every checkout.
Can I move my Sortly catalog into InTrack?
Yes. Export your items from Sortly to a spreadsheet, then import the CSV or Excel file into InTrack — column headers map automatically and you confirm before anything is written. Every trial includes a 30-minute setup call with Rob, and the import is the first thing we do on it.
Is InTrack cheaper than Sortly?
It depends on crew size. Sortly's plans are limited by entries and users, so a shop with one or two users may pay less there; check their current pricing page. InTrack is $99/month flat for up to 10 users and $249/month for unlimited users. Count the phones you actually want scanning — every crew member left off the system to save a seat is a hole in your job costs.
Put InTrack on your crew’s phones.
Start your 14-day free trial — full Pro featureset, no card required. Every trial includes a 30-minute setup call with Rob: we import your catalog (CSV or Excel), print your labels, and run your first real checkout together, so your crew’s checking materials out to jobs the same day.
Plans from $99/month flat — not per seat, ever · Add your whole crew · Cancel any time
Other comparisons: vs ShareMyToolbox · vs spreadsheets